Mileage Tracking Software | Better Sales Pro

Mileage Tracking

Mileage Tracking

Track miles. Save time.
Stay organized.

Track business mileage, organize trip records, and generate professional reports — all inside Better Sales Pro.

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  • Works with Better Sales Pro mobile apps
  • Business and personal trip classification
  • Exportable reports
Sample mileage dashboard showing demo trip metrics, a trip list, and a mobile trip-in-progress screen. Figures are illustrative and not customer data.
Trusted by businesses that stay organized on the road

Trip Tracking

Record business travel quickly from desktop or mobile.

Mileage Reports

Generate organized mileage records for reporting and reimbursement.

Business vs Personal

Classify trips so business mileage stays separated from personal travel.

Mobile Friendly

Track and review mileage from your phone or tablet.

Trip Categorization

Add purpose, client, project, or other business context.

Cloud Sync

Keep mileage records connected to your Better Sales Pro account.

Track every mile

Let Better Sales Pro Track Your Business Travel

Keep a reliable record of business trips without relying on spreadsheets or manual notes.

  • Start and stop trips from desktop or mobile
  • Add trips manually when you need to log after the fact
  • Record GPS route points while a trip is in progress
  • Optional background trip detection when enabled
  • Edit trip details, purpose, category, and notes
  • Classify business, personal, company vehicle, and reimbursable travel
  • Associate trips with clients, projects, work orders, and more
  • Mark round trips and attach receipts, tolls, or parking
Powerful reporting

Mileage Reports That Save Time

Turn trip history into clean, professional mileage records for accounting, reimbursement, and business recordkeeping.

  • Date range filters, including month and custom ranges
  • Business, personal, status, and reimbursable filters
  • Staff, client, and project filters
  • Monthly totals and year-to-date mileage
  • Detailed trip lists with purpose, miles, rate, and amount
  • Export CSV for your accountant or tax professional

Make Mileage Reimbursement Simple

Calculate reimbursable mileage using your organization’s configured mileage rate and keep supporting trip records attached.

Configurable rates

Set organization mileage rates with effective dates so reimbursement uses the rate that applied on the trip date.

Employee reimbursement

Mark trips reimbursable, submit them for review, and track approved, rejected, and paid status.

Approval workflow

Managers with mileage approval permission can review supporting details before reimbursement is processed.

Turn Trips Into Business Expenses

Connect mileage records with Better Sales Pro expenses so travel costs stay part of the same accounting workflow.

Convert mileage to an expense

Create an expense from an approved reimbursable trip without re-entering miles, rate, or amount.

Assign staff, client, or project

Keep the employee, client, and project context from the trip when the expense is created.

Report travel with the books

Include mileage expenses in accounting and operational reporting instead of tracking travel in a separate app.

Know Where Every Mile Belongs

Associate travel with the work it supports so mileage is part of job cost, client history, and reimbursement — not a disconnected logbook.

  • Clients
  • Projects and jobs
  • Work orders
  • Properties and leases
  • Proposals and invoices

Track Mileage on the Go

Use Better Sales Pro on phone or tablet to capture trips in the field and keep them synced to the same account your team uses on desktop.

  • Start and stop trips
  • View the current route while a trip is active
  • Categorize trips and add purpose or notes
  • Review and edit previous trips
  • Sync records to your Better Sales Pro account
  • Automatically detect trips in the background when enabled
Get the Mobile App

Mileage Tracking for Your Entire Team

Give every driver their own trip history, then let managers review, approve, and report across the team.

  • Individual driver records
  • Staff filters on team reports
  • Employee reimbursement tracking
  • Role permissions for view, create, and approve
  • Manager review and approval

Built for Businesses That Travel

Track business travel across teams, clients, jobs, and locations.

Sales Teams

Track client visits, meetings, and territory travel.

Field Service

Record trips to jobs, inspections, and service calls.

Delivery & Logistics

Track delivery routes and customer visits.

Real Estate

Record property visits, showings, and client meetings.

Consultants

Track travel between clients and business meetings.

Healthcare & Home Services

Record travel to patient, client, and service locations.

Mileage Connected to Your Business

Better Sales Pro Mileage Tracking is not a disconnected mileage app. It is another connected workflow inside the platform you already use.

CRM Associate trips with contacts and clients. Projects Assign mileage to projects and jobs. Expenses Convert business mileage into reimbursable expenses. Accounting Include travel costs in business reporting. Reports Combine mileage with other operational data. Mobile Apps Track and manage trips from the road.

Understand Where Your Team Is Driving

Filter trip history and export summaries so you can see mileage by people, work, and time period.

Mileage by staff

Review individual driver totals with staff filters and team reporting.

Mileage by project

See travel attached to projects and jobs for cost and reimbursement context.

Mileage by client

Associate trips with clients and filter reports by related records.

Mileage by month

Use monthly and year-to-date totals plus custom date ranges.

Business vs personal

Keep personal travel classified separately from reimbursable business miles.

Reimbursement totals

Track estimated value from your configured rate and reimbursable trip amounts.

Your Mileage Data, Under Your Control

Location data is used to record trips you choose to track. You stay in control of tracking, classification, and who can review records.

Tracking is opt-in

Background trip detection can be enabled or disabled. Manual start/stop and manual entry remain available either way.

Personal trips stay personal

Classify personal travel separately from business mileage so commuting and private trips are not mixed into reimbursement records.

Permissions control access

Mileage view, create, and approval permissions determine who can see staff trips and act on reimbursement requests.

Stored in your account

Trip records, attachments, and reimbursement status stay in your Better Sales Pro account instead of a disconnected logbook.

Build Mileage Into Your Workflow

Authenticated API methods used by Better Sales Pro mobile apps can create trips, record GPS points, retrieve mileage logs, apply configured rates, and manage attachments.

  • Create and update trips
  • Retrieve mileage records and summaries
  • Start, ping, and stop live trips
  • Convert approved trips into expenses in the product
View API Documentation

Mileage Tracking FAQs

Can Better Sales Pro track business mileage?
Yes. Staff can log trips from desktop or the Better Sales Pro mobile apps, including manual trip entry and start/stop tracking with GPS route points. Optional background trip detection can be enabled when you want trips recorded automatically.
Can I classify trips as business or personal?
Yes. Each trip can be classified as business mileage, personal, reimbursable, company vehicle, or not reimbursable so personal travel stays separate from business records.
Can I edit a trip after it is recorded?
Yes. You can update trip details such as date, start and end locations, purpose, category, notes, miles, related records, and reimbursable status, subject to your organization’s permissions.
Can I assign mileage to a project or client?
Yes. Trips can be associated with a client, project, work order, property, lease, proposal, or invoice so travel stays connected to the work it supports.
Can Better Sales Pro calculate mileage reimbursement?
Yes. Reimbursement amounts are calculated from trip miles and your organization’s configured mileage rate. You can mark trips as reimbursable, submit them for approval, and convert approved trips into expenses.
Can I export mileage reports?
Yes. Filter trips by date, staff, status, use type, client or project association, and reimbursable flag, then export the results as CSV for accounting, reimbursement, or your tax professional.
Does mileage tracking work on mobile?
Yes. The Better Sales Pro mobile apps can start and stop trips, record GPS points along the route, classify trips, add purpose and notes, review trip history, and sync records to your account.
Can managers view staff mileage?
Yes. Staff with mileage approval permission can review team trips, filter by employee, approve or reject reimbursement requests, and export team reports. Role permissions control who can view, create, and approve mileage.
Can mileage be converted into an expense?
Yes. Approved reimbursable trips can be converted into Better Sales Pro expenses so travel costs stay in the same accounting workflow, including client or project allocation where used.
Is automatic background tracking available?
Yes, as an opt-in setting. When enabled on a device, Better Sales Pro can detect driving and start or stop trips in the background. You can turn this off at any time. Manual start/stop and manual trip entry remain available.

Ready to Track Mileage Smarter?

Keep business travel organized, connect mileage with expenses and projects, and generate better reports with Better Sales Pro.

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Mobile tracking Business / personal classification Reports Expense integration