Everything you need on the truck and in the office
Whole-home packages, dryer vent clears, sanitizing upsells, and commercial PM work—connected from first call to paid invoice.
Estimates & proposals
Create professional estimates with line items your techs can stand behind.
E-signature
Send work authorizations and scope approvals for fast electronic sign-off.
Invoicing & payments
Invoice on completion and get paid by card or ACH—with receipts by email.
Recurring payments
Automate maintenance plans and seasonal tune-ups with recurring invoices.
Job management
Manage jobs, techs, schedules, and checklists from one dispatch-friendly board.
Schedule & calendar
Route-friendly scheduling and team appointments without double-books.
Customer management
Store home details, access notes, pets, and service history in one profile.
Technician app
Tasks, photos, and job updates from the field sync to the office instantly.
Inventory control
Track supplies, equipment, and stock levels with low-quantity alerts.
Expense management
Log fuel, chemicals, blades, and marketing tied to routes or jobs.
Reports & analytics
Real-time revenue, close rate, and average ticket to grow with confidence.
Accounting
P&L snapshots, balance-sheet friendly exports, and tax-time readiness.
Estimates & proposals that sell the full scope
Line-item whole-home duct cleaning, dryer vent runs, sanitizing fog, camera inspection add-ons, and commercial PM blocks—then send a branded proposal your homeowner or property manager can approve online.
Square-foot and flat-rate templates
Optional before/after photo slots
One-click send for e-signature
Estimate #EST-7721 · Oak LaneApproved
Whole-home duct cleaning (22 vents)$489
Dryer vent · 12 ft run$129
Sanitizing treatment$79
Total$697.00
Invoices & online payments
Collect on site or send a pay link as soon as the truck rolls—automated reminders keep open tickets from aging.
Visa, Mastercard, ACH, Apple & Google Pay
Deposits for large commercial jobs
Export-friendly for QuickBooks
Invoice #INV-4410 · Elm St. HOAPaid
$2,180.00
Pay now
Visa · Mastercard · ACH · Apple Pay · Google Pay
Job board & status at a glance
See what is scheduled, in progress, completed, or on hold—without calling every tech on the radio.
Columns for scheduled → active → done
Job timers and checklist completion
Color tags for commercial accounts
Jobs board · today
Scheduled
Whole-home · K. Ng 1–4p
Dryer vent · Maple
In progress
Office bldg · vents 3–5
Completed
Townhome · 8 vents
Recurring maintenance & reminders
Annual duct packages, dryer vent safety checks, and commercial PM calendars renew without your dispatcher rebuilding the route from scratch.
Auto-generate work orders
Email and SMS reminders
Saved payment methods for members
Upcoming renewals
Annual duct care · L. PatelJun 4
Dryer vent safety · Ridge aptJun 9
Commercial PM · Plaza retailJun 14
E-signature & work authorization
Capture scope approval, access rules, and liability acknowledgements before ladders go up—everything time-stamped to the job file.
Templates by service type
Reminder nudges for unsigned waivers
PDF stored on the job automatically
Work auth · #JOB-992
Scope & pricingSigned
Pet / access notesSigned
Photo consentPending
Expense management
Tag van fuel, HEPA bags, antimicrobial solution, and door hangers to the right route—so you know true margin per neighborhood.
Receipt photos from the truck
Per-tech and per-job rollups
Marketing source tagging
Recent expenses
HEPA vacuum bags (case)$186
Fuel · Route 4$94
Nextdoor campaign$220
Files, photos & COIs in one vault
Before-and-after shots, NADCA-style reports, certificates of insurance, and signed proposals stay attached to the job—not buried in camera rolls.
Answers for owners comparing HVAC add-on CRMs, dryer vent workflows, inventory, recurring plans, and AI tools for booking.
What is duct and vent cleaning business software?
Duct and vent cleaning business software helps HVAC and specialty cleaning companies capture call and web leads, build estimates for whole-home duct cleaning, dryer vent runs, sanitizing add-ons, and commercial maintenance, schedule trucks and technicians with route-friendly calendars, track jobs from booked to completed with checklists and before-and-after photos, manage recurring service plans and reminders, stock brushes vacuums filters and chemicals with low-stock alerts, invoice and collect card or ACH payment on site or after service, tag fuel marketing and equipment expenses to jobs, and see profitability by route technician or service type—all from one dashboard.
Can duct cleaning companies store before-and-after photos and COIs in one place?
Yes. Better Sales Pro supports organized file management and client portal workflows so homeowners and property managers can access invoices, certificates of insurance, and photo documentation without scattered email threads—while your crew keeps internal job packets and signed work authorizations in one vault.
Does Better Sales Pro include AI for duct and vent cleaning businesses?
BEN AI can help answer common questions about service areas, typical appointment length, and how to book a duct or dryer vent cleaning, qualify leads, book jobs, and support follow-ups—see the BEN section on this page and the dedicated BEN overview for details.
Ready to grow your duct cleaning business?
Join crews who use Better Sales Pro for leads, estimates, e-sign, scheduling, tech checklists, recurring plans, payments, photos, and getting five-star reviews.
